Add retail products, barcodes and stock

At the end of this article your retail shelf will be in getbarberpos: each product with a price, barcode, supplier, current stock and a low-stock alert. Barbers can scan items at the POS, stock goes down with every sale, and your online store will list the products automatically.

Before you start

• Services are added. See Add services with durations and prices.
• A count of what is on the shelf today.
• Your cost price and selling price for each product.
• Supplier names and phone numbers.
• Optional: a barcode scanner and a label printer. See Connect a receipt printer, cash drawer and scanner.
• If you have a lot of products, consider a CSV import instead. See Import clients and products.

Steps

1. Add brands and units. Go to Products → Brands and add the brands you carry. Check Products → Units: “Piece” works for most retail.
2. Add suppliers. Go to Contacts → Suppliers → Add. Enter each supplier’s name and phone. You will use them for purchase orders.
3. Add a product. Go to Products → Add product. Enter the name (for example “Matte pomade 100g”), brand, category (Retail) and unit.
4. Set the barcode. Click into the SKU field and scan the barcode on the pack. If there is none, leave it blank and getbarberpos makes one.
5. Turn on stock. Tick Manage stock and set an Alert quantity, for example the number you sell in a normal week.
6. Enter prices. Type the purchase (cost) price and the selling price, and pick the tax rate for retail goods. The margin shows as you type.
7. Add sizes as variations. For products that come in sizes or scents, choose Variable and add each variation with its own price and SKU.
8. Add a photo. Upload a clear photo. It shows in the POS and in your online store.
9. Enter opening stock. Save, then choose Add opening stock and type today’s shelf count for your location.
10. Print labels. Go to Products → Print labels, pick products and quantities, and print on your label printer.
11. Reorder later. When stock runs low, go to Purchases → Add purchase, pick the supplier and products, and receive the stock when it arrives.

A quick weekly habit

Once a week, open Reports → Stock report and sort by quantity. Anything at or below its alert level goes on the next purchase order. Do a full shelf count once a month and fix gaps with Stock adjustment, picking a reason such as damaged or used in the chair.

Common mistakes

• Skipping opening stock. The POS shows zero and blocks the sale, or your counts go negative.
• Entering cost price with tax by mistake. Margins in reports will look wrong. Be consistent.
• Same barcode on two products. The scanner rings up the wrong item. Each variation needs its own code.
• No alert quantity. You find out a best-seller is gone when a client asks for it.
• Adding stock by editing the number. Use purchases or stock adjustments so you keep a record of where stock came from.

Next step

See how your products turn into an online store without extra work: Your online store: how it builds itself.